Fleet Management Best Practices
Fleet Managers’ Problem
Being a fleet manager and managing your fleet is not easy especially when you deal with vehicles both large in size and numbers. With the growing concern for greenhouse gases and safety, fleet managers must maintain highest safety standards to protect both drivers (workforce) and the fleet. In addition to that, they also have to deal with increasing operational cost, unscheduled vehicle breakdown, idling time and legal issues to name a few. These are daunting responsibilities for a fleet manager considering he is also responsible for running a healthy and profitable business for his boss. So, how can fleet managers overcome these challenges and be successful?
The answer to this problem is developing a good fleet management system and implementing it throughout the company. Many best practices can make fleet management efficient. These best practices, when applied systematically, can make a difference in company’s bottom line and the overall safety and satisfaction of workforce. Some of these are:
1. Making health and safety measures compulsory
Though truck drivers are eventually responsible for their on-road conduct and how they drive vehicles, it is imperative to maintain the entire fleet in good condition to run on the road. Vehicles maintained correctly are more fuel efficient and generate less carbon-di-oxide emissions than poorly maintained vehicles. Also, providing fleet training on related aspects such as heavy loading, how to drive safely at night or during a rainy season, and training drivers to regularly check tire pressure, oil, and brake performance, etc. will improve the safety of both the truck drivers and the fleet. As a best practice, it is recommended to check fleets every 1-2 months by a designated company engineer.
2. Building and maintaining relationships
Developing a healthy relationship with workers play a major role in running a successful fleet operation. Quarterly feedback sessions, with employees from operations, health and safety departments and drivers to perform reviews of current and new vehicles can go a long way in developing a healthy relationship among all groups of workers as they would feel valued. Only a team of satisfied workers can create a great fleet company.
3. Optimizing parts inventory
Optimizing inventory parts means having the right parts when needed and at the same time making sure that the storage room is not filled with a huge number of parts all the time or parts no longer required. Use inventory data to analyze the most important parts which are frequently required, against the parts which are rarely or not at all used. This will help in an intelligent purchase of inventory parts which reduce inventory cost and declutter the storage room. This will also assist in organizing the storage room better.
4. Improve with technology usage
Using technology like telematics can work wonder for a fleet managers. Technology helps in providing real-time data on the fleet which is a great asset for making informed on-time decisions. From developing smarter routes to tracking fleet maintenance and inventory to improving fuel consumption technologies like telematics and GPS can support company’s growth.
If you feel these are daunting or difficult tasks and you require some help, then don’t worry. You can always get in touch with Latium Fleet, and together we will turn your company into a great fleet business.