Small Business Fleet Management Strategies
Keep Your Operation Running Smoothly
When you own or operate a fleet large enough to require formal management, it’s very much like managing your company employees, starting with how each individual vehicle or worker is an essential part of daily operations. When either one is unavailable for work, it can cause some scrambling to provide the necessary coverage.
Just like you have contingency plans for absent employees, you should have some fleet management strategies in place to handle scenarios where one or more vehicles of your fleet are non-operational. In a more general context, you should be prepared with strategies to ensure that your fleet is kept in optimum shape at all times, so the necessary support can be provided for your business, and it can continue to function smoothly.
Keep good maintenance records
By keeping records detailed and up to date on your fleet, you’ll know exactly when they’ve been serviced, how much fuel they’ve been using, the dates and nature of any repairs which were necessary, and when parts were replaced. This will help you to take a more proactive approach to vehicle maintenance, rather than waiting til the next breakdown occurs.
Regular tune-ups, tires, and oil changes
The best way to ensure that all three of these important maintenance functions gets addressed regularly, is to establish some kind of rotating schedule for the fleet, to have one group handled in a certain month, followed by other groups afterward. Oil changes are especially important to maintaining good vehicle performance, and for avoiding more costly repairs later on.
Fleet vehicle insurance
Fleet vehicle insurance is something different than ordinary vehicle insurance and it’s also separate from business insurance. Just like you’d want to insure any other component of your business which was critical to operations, you should check into fleet vehicle insurance with your provider. There are lots of plans and options available, and one of them is sure to fit your circumstances.
Maintain driver communication
Keeping in good contact with your fleet drivers is one of the best ways to stay abreast of what’s really happening with your fleet vehicles. No one knows better than the people who operate your vehicles what kind of shape they’re in, and how they’re performing on a daily basis. It’s also a good idea to have an open-door policy with your drivers, so any of their concerns can be brought directly to you, and issues can be resolved before they develop into major problems.
Establish good relations with mechanics
If you have all your repairs and maintenance performed in-house, make an effort to have a good relationship with your mechanics. This can help immensely with understanding how well or poorly vehicles are performing, and it can also contribute to getting work done faster when you really need a short-notice repair. Like most people, mechanics are more inclined to work harder when it’s for someone they really get along well with.
Want to see how Latium can help with your Fleet Management? Contact us today!